WASHINGTON STATE FEDERATION
OFFICER AND DISTRICT VICE PRESIDENT POSITION DESCRIPTIONS
 
General Requirements
 
WSF officers and district vice presidents perform duties as set forth in the NARFE F-10, Chapter and Federation Officers Manual, and as may be modified by WSF bylaws, standing rules, or executive/advisory committee decisions. Examples of those duties include, but are not limited to:
  • Be a NARFE member in good standing
  • Must have computer/internet access and be able to use computer office software, e.g., Word, Excel, PowerPoint
  • Must have email and be able to monitor frequently, preferably daily
  • Must be able to devote appropriate time to federation work
  • Must attend and participate in federation meetings and conferences as set forth by the federation bylaws, standing rules and/or as otherwise may be required/needed
  • Must be able to maintain confidentiality and avoid conflicts of interest
  • Can think critically and globally
  • Can communicate orally and in writing, including contributing articles to, for example, the federation’s Federation Reporter
  • Is diplomatic, a good listener, professional and businesslike
  • Must be able to work in a team environment
  • Must provide reports and input in a timely manner
  • Have a working knowledge of Robert's Rules of Order (Revised)
  • ​Be able to travel
​WSF VICE PRESIDENT POSITION DESCRIPTION

​Overall Responsibilities
 
Overall responsibility to promote the NARFE goals and objectives, and to implement the NARFE National Executive Board’s policies and programs within the federation. Provides overall leadership and governance, and discharges the duties required by the federation bylaws.
 
Essential Duties
 
  • Presides at all WSF Executive/Advisory Committee meetings and WSF conferences
  • Is familiar with NARFE and federation bylaws, and ensures legal and financial requirements are met
  • Appoints chairmen for federation committees and task forces
  • Ensures all federation reports are completed and submitted to recipients, e.g., NARFE, Region IX vice president
  • Oversees the development, approval and implementation of a federation strategic plan, and policies and procedures
  • Oversees the annual federation budget process, including establishing goals, and WSF Executive Committee review and approval
  • Monitors communications within the WSF Executive/Advisory Committees
  • Comfortable with and has experience with public speaking      
WSF TREASURER POSITION DESCRIPTION
 
Overall Responsibilities
 
Receives and manages all federation funds.
 
Essential Duties

  • Keeps accurate and current records of all federation funds received and paid out
  • Deposits funds in a federally insured financial institution with executive committee authorization, or as specified in the federation bylaws
  • Draws checks against federation funds with executive committee authorization, or as specified in the federation bylaws
  • Submits a full financial report at each federation conference, but no less than annually to the executive committee and NARFE secretary/treasurer
  • Supports and makes financial records available to the federation audit team
  • Files required annual IRS 990-N, Electronic Filing System (e-Postcard) for nonprofits
  • Maintains the state corporation license/permit and ensures it is current
  • Works with the federation financial officer in preparing and/or amending the federation budget
  • Reviews and updates financial policies and practices; submits changes to WSF Executive Committee for approval
  • Coordinates with and supports federation chapter treasurers as needed

Other Requirements

  • Has treasurer experience at the NARFE chapter level, or equivalent
  • Has good financial and organizing skills
WSF PRESIDENT POSITION DESCRIPTION
 
Overall Responsibilities
 
Overall responsibility to promote the NARFE goals and objectives, and to implement the NARFE National Executive Board’s policies and programs within the federation. Provides overall leadership and governance, and discharges the duties required by the federation bylaws.
 
Essential Duties

  • Presides at all WSF Executive/Advisory Committee meetings and WSF conferences
  • Is familiar with NARFE and federation bylaws, and ensures legal and financial requirements are met
  • Appoints chairmen for federation committees and task forces
  • Ensures all federation reports are completed and submitted to recipients, e.g., NARFE, Region IX vice president
  • Oversees the development, approval and implementation of a federation strategic plan, and policies and procedures
  • Oversees the annual federation budget process, including establishing goals, and WSF Executive Committee review and approval
  • Monitors communications within the WSF Executive/Advisory Committees
  • Comfortable with and has experience with public speaking      
WSF SECRETARY POSITION DESCRIPTION  
 
Overall Responsibilities: 
 
Records actions of the WSF Executive/Advisory Committees and maintains all official WSF publications, records and reports.
 
Essential Duties
 
  • Attends, and records and disseminates the minutes for WSF Executive/Advisory Committees/other official meetings and the WSF conference
  • Updates and disseminates the quarterly WSF Directory of Chapter Officers and Committee Chairs
  • Maintains and preserves WSF documents such as: bylaws; standing rules; strategic plan; and, policies and procedures manual
  • Notifies officers and committee chairs of scheduled WSF meetings
  • Provides NARFE headquarters with an up-to-date Form F-7A, Federation Officer Roster, whenever changes occur
  • Files a reimbursement claim, including receipts, for expenditures at least quarterly with the federation treasurer
  • Works with federation conference chair(s) to provide support to the conference committee and information to the federation chapters
 
Other Requirements
 
  • Has secretarial experience at the NARFE chapter level, or equivalent
  • Has good administrative and organizing skills
​WSF DISTRICT VICE-PRESIDENT POSITION DESCRIPTION
*Nominations and elections are held at the Washington State Federation Conference
 
Overall Responsibilities
 
Serves as the liaison between the WSF Executive/Advisory Committees and district chapters.
 
Essential Duties
 
  • Assists chapters in implementing NARFE and federation decisions, policies and procedures pertinent to chapters
  • Visits district chapters at membership and/or executive board meetings as needed
  • Plans and conducts district workshops as needed
  • Prepares for and attends WSF Executive/Advisory Committee meetings, usually quarterly, and presents a written report of district activities.
  • Prepares a written report for and attends WSF Executive/Advisory Committee meetings, usually quarterly
  • May need to write articles for chapter newsletters on issues pertinent to the district’s chapters
 
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